Calculate a crew member’s Hourly Rate using the ‘Day Rate’ and hours the day is ‘Based on’. This will give you the Hourly Rate, 1.5x Rate, 2x Rate and the Payhours. Need to calculate the actualized wage now? Use the Simple Wage Calculator.
When it comes time to filling out the Start Paperwork, even though you negotiated a ‘Day Rate’, chances are you’ll be filling out an ‘Hourly’ wage and the employee will technically be considered an ‘Hourly Employee’. Most of the time when Crew Members negotiate a Day Rate, they’re negotiating a rate for a 12 hour day, and usually when they talk about overtime, they’re talking about overtime after 12. But it’s important to note that technically overtime starts after 8 hours. And the Day Rate you negotiate with the Crew Member for 12 hours, technically already includes 4 hours of overtime (12-8=4).
Considering that overtime officially starts after 8 hours, you can’t simply divide the ‘Day Rate’ by the ‘Hours Worked’. So this calculator quickly converts the ‘Work Hours’ into ‘Payhours’. For example 12 Hours Worked = 14 Payhours (8 Hours at straight time + 4 Hours at 1.5x, so that becomes 8+(4*1.5)=14). Then using the Payhours we can calculate the Hourly Rate. It’s also useful to see the 1.5x and 2x Rate while you’re at it, since you often need to fill this out on the Start Paperwork, and it’s just a time waster to have to calculate those individually each time.
Some things to note, while MOST OF THE TIME a Day Rate is negotiated for a 12 Hour Day, that’s not always the case. This is why the Hourly Rate Calculator asks that you fill in the amount of hours your Day Rate is based on. Sometimes you may negotiate a 12 hour day, but sometimes an 8 hour day and sometimes a 13 hour day. As long as you’re not violating minimum wage, it’s all negotiable, but make sure it’s absolutely clear to both parties how many hours the day rate is based on before the work starts.
Another thing to make note of, make sure the Hourly Rate doesn’t violate the State Minimum Wage! Often times on very low budget indie films, it’s easy to accidentally negotiate a Day Rate which comes out to less than the Minimum Wage. For an official schedule on State Minimum Wages go to the US Department of Labor website.